Harpers Ferry Celtic Culture Society 

 

Mission and Vision

The Harpers Ferry Celtic Culture Society (HFCCS) is a cultural preservation and education-based not for profit organization. Through fundraising and charity events, our goal is to educate the community not only about Celtic heritage abroad, but about the rich Celtic heritage in Harpers Ferry and West Virginia, at large. HFCCS hosts events year-round leading up to and including the Highland Games of Harpers Ferry. By hosting educational and celebratory charity events, HFCCS collects funds and donations for both charities and projects that will improve the community.   

 

To make all of this happen, we need your help!

 

We work hard, have fun and offer multiple ways you can support the mission.

 

Volunteer Coordinator

We are looking for a competent Volunteer Coordinator to recruit and manage volunteers. You will be responsible for allocating responsibilities and retaining the best people. This role requires a competent leader who works well with others and stay solutions oriented. You should know how to distinguish talent and do everything possible to motivate and inspire. You must possess excellent organizational skills and ability to communicate with people from diverse backgrounds and experience. The goal is to ensure that our organization is always staffed with the best and most reliable individuals, and that they are correctly utilized for the fulfillment of our mission.

 

Responsibilities

• Source and recruit volunteers through various techniques (databases, e-mail, social media etc.)

• Collect information on availabilities and skills

• Arrange for appropriate training when needed

• Produce schedules for everyday activities

• Assign responsibilities to the right people for special events

• Help to coordinate teams of volunteers for large-scale actions

• Communicate frequently with volunteers to ensure they are satisfied and well-placed

• Disseminate information for upcoming actions and events

• Keep detailed records of volunteers’ information and assignments

• Εnsures the purpose of CCS  and its actions is clearly communicated

 

Requirements and skills

• Proven experience managing staff

• Experience in recruiting through various channels

• Working knowledge of MS Office

• Able to communicate effectively with diverse people

• Excellent organization, time management, problem solving skills, and team coordination abilities

• Self-motivated, reliable, organized, thorough and timely 

• A pleasant, outgoing personality

• Passion for promoting Celtic culture 

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Sponsorship Coordinator

We are looking for a competent Sponsorship Coordinator to identify and build relationships with paying sponsors for the October 2023 Highland Games. She/he is responsible for managing the relationships between the HFCCS and sponsors and works with both internal and external stakeholders to develop sponsorship plans, secure funding, and implement strategies that will help HFCCS achieve its goals.

 

Responsibilities

• Developing a plan for each sponsorship opportunity, including creating marketing materials such as brochures and fliers that promote the event or activity

• Coordinating with event producers to ensure that all sponsors are represented at events

• Assisting with the development of proposals aimed at securing new sponsorships

• Informing company executives about upcoming events and opportunities for exposure through sponsorship

• Monitoring the status of current sponsorships to ensure that all commitments are met by both parties

• Coordinating with other staff members to ensure that all sponsorship commitments are fulfilled

• Managing a company’s database of potential sponsors and contact information for existing sponsors

• Creating a budget for each sponsorship opportunity based on the CCS’s projected spending on marketing efforts such as print 

 

Requirements and skills

• Proven experience building strong relationships

• Passion and interest in promoting Celtic culture

• Working knowledge of MS Office (especially Excel)

• Strong ability to network with business sponsors

• Excellent ability to convey information clearly and concisely, whether in person or through email including to help negotiate sponsorship agreements and contracts

• Excellent organization, time management and problem solving skills

• Self-motivated, reliable, organized, thorough and timely 

• A pleasant, outgoing personality

• Passion for promoting Celtic culture 

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Grant Writer 

We are looking for a competent Grant Writer to research prospective funders and find an organization that would be interested in the project type. The proposal is tailored to each funding organization prior to submission. The applicant follows all of the funding agency’s writing guidelines when creating the proposal and submitting the proposal application by the deadline. 

 

A successful grant is the result of a combination of thorough research, an excellent proposal, and a well-matched funding source. The preliminary proposal research is thorough and covers every detail of the project from start to finish.

 

This position requires someone who has excellent research, writing, and communication skills, is self-motivated, reliable, organized, thorough and timely. 

 

RESPONSIBILITIES:

• Perform prospect research on foundations and corporations

• Conduct the full range of activities required to prepare, submit, and manage grant proposals to foundation and corporate sources

• Assist with other fundraising projects as requested.

• Coordinate and follow-up on the progress of submitted proposals

• Lead proposal generation process and response to RFPs, Pre-Qualification, Bidding and formal presentations

• Develop materials showing progress of programs for donor updates and ongoing communications

• Comply with all grant reporting as required by foundation/corporate donors

• Write and maintain correspondence including concept notes, proposals, reports, and introductions

 

QUALIFICATIONS:

• University Degree in creative writing or related field

• Knowledge in research and grant writing; nonprofit experience a plus

• Knowledge of fundraising information sources

• Experience with proposal writing and institutional donors

• Knowledge of basic fundraising techniques and strategies. Knowledge and familiarity with research techniques for fundraising prospect research

• Detail-oriented and exceptionally organized

• Clear, precise and compelling writing skills

• Motivated self-starter with the ability to work independently with purpose and accuracy in a fast-paced environment

• High proficiency in all areas of Microsoft Office to include Outlook, Word, Excel and PowerPoint

• Passion for promoting Celtic culture 

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We are looking for a competent Marketing Coordinator to play a critical role in ensuring the organization achieves its plans for growth in alignment with its mission, vision and values. This individual will report to the Chairman and work closely with the Small Events Coordinator. The Marketing Coordinator will be responsible for creating traditional (print media) and digital content and managing all aspects of the organization’s Social Media presence.  Ideally, the candidate will be comfortable working both independently and collaboratively within a small, close-knit team, and thrive in a fast-paced, deadline driven environment. The successful candidate must be able to communicate effectively with a diverse range of stakeholders.

Responsibilities:

 

General Marketing & Communications

• Collaborate with HFCCS Director and Events Coordinators to develop marketing and communications plans to promote HFCCS resources, newsletter, public awareness and events

• Execute on marketing strategy for national HFCCS public awareness campaigns 

• Write and edit content for HFCCS website and email marketing efforts, including monthly newsletter

• Contribute to affiliate HFCCS’s marketing and communications support, including branding and online engagement

• Contribute to sponsorship engagement content development in collaboration with key staff (Annual Fund, Annual Report)

• Support media and other relevant external partner relationships as needed

 

Social Media Management

• Help manage HFCCS’s social media presence (HFCCS website, Facebook, YouTube and Tictoc)

• Drive strategy to increase daily engagement on HFCCS social media accounts

• Lead content creation for HFCCS’s Social Media, including written blog content, posts & videos

• Increase awareness for key HFCCS initiatives and events, including the annual Highland Games of Harpers Ferry

 

Data & Analytics

• Monitor, report and present on online engagement analytics (web, email, social media, earned media)

• Leverage key engagement metrics across platforms to optimize content, messaging and distributions

 

Qualifications: 

• 3-5 years of relevant professional experience in communications and/or marketing, preferably in a nonprofit organization

• Bachelor’s degree in a related field, such as journalism, public relations or communications

• Excellent written and verbal communication skills (candidates selected to interview will be required to complete written performance exercise)

• Strong attention to detail and proofreading skills

• Proven results in implementing marketing and communications strategic plans

• Proven results in managing social media platforms (Facebook, Twitter, YouTube, etc.) and analytics technologies to engage a diverse audience

• Demonstrated ability to work on multiple projects simultaneously while managing deadlines

• Specialized experience, a plus –for example, working with an intermediary organization on a national scale

• Passion for promoting Celtic culture

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If you feel any of these positions interest you and you want to help promote 

Celtic Culture and the community please email us at

 

Clankrogan@gmail.com